When sending on behalf of another user, Policy Patrol will add the signature for the user that you are sending on behalf of if you use one of the methods below:
Send on behalf will permit a user to send e-mails as another user, but it will show that it was sent by user A on behalf of user B.
Send as will give a user permission to send mail as another user. So if User A sends as User B, the recipient will only see User B in the From field, with no reference to User A.
How to allow a user to Send on Behalf of another user:
There are 3 ways to accomplish this: Outlook Delegates, Exchange Management Shell or Exchange Management Console.
Option 1. Using Outlook Delegate
- Open Outlook 2010, go to File Tab > Info > Account Settings > Delegate Access .
- On the delegates window, click ADD.
- Select the user you want to delegate access to, and click OK.
- At the next step you delegate the permissions to the user. To give the user Send on behalf rights, you have to select Editor or Author in the Tasks section.
- Select if you want to receive a copy of meeting requests and responses. Then click OK.
Option 2. Using Exchange Management Console
- EMC ( Exchange Management Console ), then expand Microsoft Exchange / Recipient Configuration > Mailbox. Then right click on the user that you want to grant access to and select Proprieties.
- Then go to Mail Flow Settings tab > Click on Delivery Options / And in the Delivery Options window click on ADD and select the user you want to give rights to send on behalf. Then click OK > OK.
Option 3. Using Exchange Management Shell
Open EMS ( Exchange Management Shell ) and insert the following command:
Set-Mailbox user_will_share_mailbox -GrantSendOnBehalfTo Administrator
*replace user_will_share_mailbox with the user that will share his mailbox
**replace administrator with the user that will send on behalf